Job Description
Are you a highly organized and proactive individual with a passion for providing exceptional support? Do you thrive in a fast-paced environment where your problem-solving skills and attention to detail can shine? If so, we want you to join our team!
We're seeking a talented Executive/Personal Assistant to support a dynamic CEO, their company, and their family office. This is a unique opportunity to become an integral part of their daily life, ensuring seamless operations and enhancing their overall quality of life.
What You'll Be Doing:
Calendar Mastery: Manage a complex calendar, scheduling meetings, appointments, and social engagements with precision.
Travel Excellence: Coordinate domestic and international travel, ensuring flawless logistics from flights to ground transportation.
Daily Operations: Handle personal and business-related tasks, including correspondence, errands, and household management.
Proactive Problem Solving: Anticipate needs and think through logistics to prevent disruptions.
Liaison Role: Serve as a trusted liaison between the CEO, vendors, and business associates.
Event Coordination: Ensure smooth execution of meetings and events, including document preparation.
Confidentiality Keeper: Maintain absolute discretion and confidentiality regarding sensitive information.
On-the-Fly Solutions: Identify and address potential obstacles before they arise.
Special Projects: Coordinate and assist with special projects and ad-hoc requests.
Task Management: Treat every task as critical, with no aversion to any task.
Hyper-Responsiveness: Answer every call, every time.
What We're Looking For:
5+ years of experience supporting C-level executives and families, or similar.
Exceptional organizational skills and the ability to manage multiple priorities.
Proven ability to anticipate needs and think critically.
Strong written and verbal communication skills.
Experience managing complex travel arrangements.
Proficiency with Microsoft Office Suite and scheduling platforms.
Bilingual (Spanish and English) is a bonus.
Ability to work flexible hours and travel as needed.
High level of discretion, professionalism, and emotional intelligence.
Ability to thrive in a fast-paced environment.
Resourcefulness with a "figure it out" mentality.
You'll Shine in This Role If You:
Are passionate about providing exceptional support.
Enjoy working in a dynamic and fast-paced environment.
Are highly organized and detail-oriented.
Possess excellent problem-solving and communication skills.
Are proactive and anticipate needs before they arise.
Why You'll Love This Role:
Impactful Contribution: Directly enhance the CEO's productivity and lifestyle.
Dynamic Environment: Work closely with a talented CEO and their family.
Unique Opportunity: Become an integral part of their daily operations.
Competitive Pay: Earn $23 per hour (contract-1099).
Flexible Work: Hybrid work location with some time in the office, remote work, and travel.
Additional Requirements:
Completion of a Level 2 background check and credit check.
Must sign and adhere to a Non-Disclosure Agreement (NDA).
Work Schedule:
28-40 hours per week.
On-call as needed (weekdays, weekends, evenings).
Ready to Be the Ultimate Support Partner?
If you're a skilled and dedicated Executive/Personal Assistant looking for a rewarding and dynamic opportunity, we want to hear from you! Apply now and join our team to make a real impact.
Employment Type: Full-Time
Salary: $ 18.00 Per Hour
Job Tags
Hourly pay, Full time, Contract work, Remote job, Flexible hours, Weekend work, Afternoon shift, Weekday work,